In professional communication, This Is To Inform You signals clarity, warmth, empathy, and urgency when you deliver essential information clearly. Whether personal or professional, you may want to deliver a message with warmth and empathy.
Depending on the situation and context, finding varied, different, and versatile options can make communication more engaging, approachable, and thoughtful in conversation or correspondence.
However, instead of relying on the standard phrasing, explore other ways that add even a small touch of care.
What Does “This Is To Inform You” Mean?
This Is To Inform You is a formal phrase used to introduce information, announcements, or updates. It signals that the speaker is about to share important details, often in professional or official communication. While clear, it can sometimes feel impersonal or cold if overused.
When to Use “This Is To Inform You”
You can use This Is To Inform You when:
- Sharing official updates
- Communicating policies or decisions
- Writing formal emails or notices
- Providing clear, direct information
It works best when clarity matters more than emotional tone.
Is It Professional or Polite to Say “This Is To Inform You”?
Yes, it is professional and polite, especially in formal settings. However, it may sound stiff or detached in personal or empathetic conversations. That’s why alternatives are often preferred for modern communication.
Pros or Cons of Using “This Is To Inform You”
Pros:
- Clear
- Professional
- Widely accepted
Cons:
- Can sound impersonal
- Lacks warmth
- Feels repetitive if overused
Synonyms For “This Is To Inform You”
- I’d Like to Let You Know
- Just a Quick Update
- Please Be Advised
- I Wanted to Share
- For Your Information
- I’m Writing to Let You Know
- Just to Keep You Informed
- I’d Like to Update You
- Please Note
- I Wanted to Inform You
- I’d Like to Bring to Your Attention
- Sharing This With You
- I’d Like to Make You Aware
- Just So You Know
- I’m Reaching Out to Inform You
I’d Like to Let You Know
Meaning & Definition: A friendly way to introduce information.
Explanation: Softer and more conversational than the original phrase.
Scenario Example: “I’d like to let you know that the meeting has been rescheduled.”
Best Use: Friendly professional emails.
Worst Use: Legal or formal notices.
Tone: Warm and approachable
Just a Quick Update
Meaning & Definition: Signals brief, relevant information.
Explanation: Makes the message feel lighter and less formal.
Scenario Example: “Just a quick update on the project timeline.”
Best Use: Team communication.
Worst Use: Serious announcements.
Tone: Casual and friendly
Please Be Advised
Meaning & Definition: A formal notice phrase.
Explanation: Common in legal or corporate communication.
Scenario Example: “Please be advised that the policy has changed.”
Best Use: Official documents.
Worst Use: Personal conversations.
Tone: Formal and authoritative
I Wanted to Share
Meaning & Definition: Expresses intent to communicate information.
Explanation: Feels thoughtful and personal.
Scenario Example: “I wanted to share some good news with you.”
Best Use: Personal or professional messages.
Worst Use: Urgent alerts.
Tone: Warm and sincere
For Your Information
Meaning & Definition: Highlights information for awareness.
Explanation: Neutral but slightly formal.
Scenario Example: “For your information, the deadline is Friday.”
Best Use: Informational emails.
Worst Use: Emotional topics.
Tone: Neutral and professional
I’m Writing to Let You Know
Meaning & Definition: Common email opening phrase.
Explanation: Clear and polite.
Scenario Example: “I’m writing to let you know about the update.”
Best Use: Email communication.
Worst Use: Short messages.
Tone: Professional and courteous
Just to Keep You Informed
Meaning & Definition: Emphasizes ongoing communication.
Explanation: Shows care and transparency.
Scenario Example: “Just to keep you informed, we’ve made progress.”
Best Use: Team updates.
Worst Use: Formal announcements.
Tone: Reassuring and friendly
I’d Like to Update You
Meaning & Definition: Signals new or revised information.
Explanation: Professional yet approachable.
Scenario Example: “I’d like to update you on the situation.”
Best Use: Workplace communication.
Worst Use: Legal contexts.
Tone: Calm and professional
Please Note
Meaning & Definition: Draws attention to key information.
Explanation: Direct and concise.
Scenario Example: “Please note the revised schedule.”
Best Use: Instructions or reminders.
Worst Use: Emotional messages.
Tone: Direct and neutral
I Wanted to Inform You
Meaning & Definition: A slightly softer version of the main phrase.
Explanation: Keeps formality while adding warmth.
Scenario Example: “I wanted to inform you of the change.”
Best Use: Semi-formal emails.
Worst Use: Casual chats.
Tone: Polite and respectful
I’d Like to Bring to Your Attention
Meaning & Definition: Highlights important information.
Explanation: Formal and respectful.
Scenario Example: “I’d like to bring this issue to your attention.”
Best Use: Workplace concerns.
Worst Use: Informal messages.
Tone: Professional and serious
Sharing This With You
Meaning & Definition: Personal and caring phrasing.
Explanation: Makes the message feel inclusive.
Scenario Example: “Sharing this with you for awareness.”
Best Use: Collaborative environments.
Worst Use: Legal notices.
Tone: Warm and inclusive
I’d Like to Make You Aware
Meaning & Definition: Signals awareness-focused communication.
Explanation: Slightly formal but clear.
Scenario Example: “I’d like to make you aware of the update.”
Best Use: Professional settings.
Worst Use: Casual texts.
Tone: Professional and informative
Just So You Know
Meaning & Definition: A casual way to share information.
Explanation: Friendly and relaxed.
Scenario Example: “Just so you know, the time has changed.”
Best Use: Informal conversations.
Worst Use: Official emails.
Tone: Casual and friendly
I’m Reaching Out to Inform You
Meaning & Definition: Polite and intentional phrasing.
Explanation: Adds professionalism with warmth.
Scenario Example: “I’m reaching out to inform you about the update.”
Best Use: Professional outreach.
Worst Use: Urgent alerts.
Tone: Polite and professional
Comparison Table of Top Alternatives
| Alternative | Formality | Best For | Tone |
| I’d Like to Let You Know | Medium | Emails | Warm |
| Please Be Advised | High | Legal/Policy | Formal |
| Just a Quick Update | Low | Teams | Casual |
| For Your Information | Medium | Notices | Neutral |
| Just So You Know | Low | Personal | Friendly |
Final Thoughts
Choosing the right words instead of defaulting to This Is To Inform You can quietly transform how your message is received. Language carries emotion, intention, and respect, and even small changes in phrasing can make communication feel warmer, clearer, and more human. When readers feel considered, they’re more likely to stay engaged and respond positively.
From professional emails to personal messages, thoughtful alternatives help balance clarity with empathy. Over time, I’ve seen how intentional wording builds trust, reduces misunderstanding, and strengthens relationships. The goal isn’t to avoid formality completely, but to adapt your tone so the message fits the moment, the audience, and the purpose behind it.
FAQs
Is “This Is To Inform You” outdated?
Not exactly. This Is To Inform You is still widely used in professional and legal communication. However, it can sound rigid or impersonal in modern contexts. Many writers now prefer softer alternatives to match today’s conversational tone, especially in emails and internal communication, where clarity and warmth are equally important.
Can I use alternatives in formal emails?
Yes, many alternatives work well in formal emails. Phrases like Please Be Advised or I’d Like to Inform You maintain professionalism while sounding less abrupt. The key is choosing wording that fits your audience, industry, and the seriousness of the message without losing clarity or respect.
Which alternative sounds the most polite?
Politeness often comes from tone rather than formality alone. I’d Like to Let You Know, and I’m Writing to Inform You are widely seen as polite because they sound intentional and respectful. They soften the delivery while keeping the message clear and professional.
Are casual alternatives acceptable at work?
Casual alternatives like Just a Quick Update or Just So You Know are acceptable in relaxed work environments or internal team communication. However, they may not suit external clients, executives, or formal announcements. Always consider workplace culture before choosing a casual tone.
Does wording really affect how messages are received?
Yes, wording has a strong psychological impact. A message framed with warmth and empathy feels more approachable and less demanding. Even when delivering neutral or serious information, thoughtful phrasing helps readers stay receptive rather than defensive or disengaged.
Can I replace “This Is To Inform You” in legal documents?
In legal or compliance documents, it’s usually best to keep traditional phrasing like This Is To Inform You or Please Be Advised. These phrases are clear, widely recognized, and reduce ambiguity. Creative alternatives may unintentionally change meaning in legal contexts.
What’s the safest alternative for professional use?
I’m Writing to Inform You is one of the safest and most versatile alternatives. It works across industries, sounds polite, and maintains clarity. It’s especially effective in emails where you want to sound professional without being overly stiff.
How do I sound empathetic when sharing bad news?
When sharing difficult information, avoid rigid phrasing. Use alternatives like I wanted to Share or I’d Like to Let You Know, and pair them with empathetic language. This shows awareness of the reader’s feelings while still delivering the necessary information clearly.
Should I always avoid the original phrase?
No. This Is To Inform You still has its place, especially in formal notices and official communication. The goal isn’t avoidance, but balance. Knowing when to use it-and when to choose a warmer alternative-helps you communicate more effectively
How can I choose the best alternative quickly?
Ask yourself three things: Who is the audience? How formal is the situation? How sensitive is the message? Answering these questions quickly guides you toward the right phrasing, whether that’s formal, neutral, or conversational.
